The Teachers Service Commission (TSC) has introduced a new approach to managing teacher transfers, aiming to strengthen accountability, fairness, and continuous learning across Kenya’s 32,000 public schools.
The Commission said the framework will prioritise verified medical cases, staffing equity, and available vacancies, addressing loopholes that have previously allowed misuse of medical claims to secure transfers.
During a session with the Senate Education Committee, TSC Director of Staffing Antonina Lentoijoni explained that transfer requests must be supported by medical reports from registered practitioners and validated by school heads and local education officers.
“Teachers may also seek transfers on medical grounds, but applications must be backed by reports from registered doctors and validated by school heads and county or sub-county directors,” she said.
She added that local supervisors are vital in confirming the validity of medical cases. “Local supervisors know the teachers better than we do at headquarters. Their input helps us confirm the authenticity of medical cases,” Lentoijoni noted.
Highlighting past challenges, she warned that some teachers in hardship regions such as Mandera have sometimes submitted questionable medical records to move to less challenging locations.
“Teachers in harsh environments can easily obtain records, whether the illness is genuine or not. Verification from field officers is critical before action is taken,” she said.
Senate Education Committee chairperson Betty Montet said the recent retreat in Mombasa was instrumental in shaping the new transfer policy, reviewing staffing practices, and ensuring fairness in teacher placement.
The updated transfer system is complemented by a digital platform designed to improve efficiency, transparency, and accountability.
Acting TSC CEO Evaleen Mitei said the upgraded e-transfer module includes automated matching, swap functionalities, mandatory service rules, and instant notifications for teachers and schools.
Teachers can now submit applications online for transfers or swaps, with the five-year station rule remaining, though exceptions can be made after three years under special circumstances.
If no suitable placement is found within 90 days, the system extends the search automatically; after 180 days, a regret letter is issued.
Approved transfers are generated digitally and sent directly to schools, reducing delays and ensuring clarity in communication.
The Commission said the changes aim to protect the quality of learning, support teachers in challenging postings, and promote fair distribution of staff nationwide.
